East Hants Arena Association Board of Directors Meeting

APPROVED

Jan 30/ 12

7:00PM

East Hants Sportsplex

Greg Roach, President

NOTE TAKER

Janice Fraser-Brown, Office Manager

ATTENDEES

Ryan Isenor, Bill Falkenberg, John MacDonald, Scott Hirtle, Nan Grant, Norval Mitchell, Rod Dickie, Wendy Matheson-Withrow, and Facility Manager, Angela Green

REGRETS

Charles Clow, Wayne Erskine, Derek Roberts, Larry Urquhart

ABSENT

Mike Senz, Todd Williams, John Philpott,

  AGENDA TOPICS

  Additions to Agenda

No additions to the agenda.

Rod motioned to approve the agenda. Seconded by Norval. All in favour. Motion carried.

January 9, 2012 (December’s Meeting) Minutes

John M. motioned to approve the minutes from the January 9, 2012 (December) meeting. Seconded by Scott. All in favour. Motion carried.

Review of Action Items

1). Road sign: installed this past week

2). Provincial smoking law: will be discussed under Old Business

November, 2011 Financial Statements

Items Discussed

Bill reviewed November’s financial statement with the Board.

Expansion Committee Updates:

FINANCE

Finances will be taken in house as of January, 2012.

CONSTRUCTION

Construction report was emailed to the Board prior to the meeting. The facility is 95% complete and furniture for the common areas is due to arrive within the next few weeks.

CAPITAL CAMPAIGN

The Board was updated on the Capital Campaign’s progress. The Grand Opening was also discussed.

Old Business:

PHOTO/ BANNER DISPLAYS

Cabinet displays, banners, memorial pictures, and donor acknowledgements that were once displayed prior to the expansion need to be displayed again. Placement of these was discussed.

SMOKING ON PREMISES

The Smoke Free Act states that “no person shall smoke in an outdoor area within 4 metres of an intake for a building ventilation system, an open window of a place of employment or an entrance to a place of employment”.

Action Items

Person Responsible

Have signs posted to indicate no smoking around the exterior of the building.

Angela

New Business:

FUNDRAISING

The possibility of going with 50/50 Central as a profit sharing fundraising program, through electronic ticket sales, was discussed.

MINUTES

The Board discussed posting the minutes on the website.

John M motioned that EHS’ minutes be posted on the website, once approved.  Seconded by Norval. All in favour. Motion carried.

John M. motioned that EHS no longer email minutes to MEH. Seconded by Norval. All in favour. Motion carried.

Action Items

Person Responsible

Email Sheralee, at MEH, to find out what minutes they are missing and send them to her.

Janice

FACILITY MANAGER'S REPORT

Angela reviewed this with the Board. A copy of this was sent out to the Board members prior to the meeting.

SPECIAL NOTES

Rod motioned to adjourn the meeting. Seconded by Norval. All in favour. Motion carried.

The next meeting will be held February 27, 2012 at the East Hants Sportsplex @ 7:00pm.

East Hants Arena Association Board of Directors Meeting

Approved

Jan 9/ 12
(for Dec '11)

7:00PM

East Hants Sportsplex

Greg Roach, President

Janice Fraser-Brown, Office Manager

Bill Falkenberg, John Philpott, John MacDonald, Scott Hirtle, Nan Grant, Norval Mitchell, Wayne Erskine, Todd Williams, Derek Roberts, Larry Urquhart, Wendy Matheson-Withrow, and Facility Manager, Angela Green

REGRETS

Charles Clow, Ryan Isenor

ABSENT

Mike Senz, Rod Dickie

  AGENDA TOPICS

 Additions to Agenda

No additions to the agenda.

Norval motioned to approve the agenda. Seconded by John M. All in favour. Motion carried.

November 28, 2011 Minutes

John M. motioned to approve the minutes from the November 28, 2011 meeting. Seconded by Larry. All in favour. Motion carried.

Review of Action Items

1). Will construction offset the cost of power: No

2). Mandatory helmet laws in metro: only at Dalhousie and the skating Oval.

October, 2011 & November, 2011 Financial Statements

Items Discussed

Unavailable. Once received these will be emailed to the Board.

 Expansion Committee Updates:

FINANCE

Finances will be taken in house as of January, 2012.

CONSTRUCTION

No report this month; however we are 95% completed.

Action Items

Person Responsible

Check on driveway sign timeline.

Derek

CAPITAL CAMPAIGN

The Board was updated on the Capital Campaign’s progress.

FUNDRAISING/ STEERING

Unavailable.

Old Business:

HELMET POLICY

A discussion regarding making helmets mandatory for all public skating was reviewed.

Larry motioned that EHS post signage recommending everyone to wear a helmet and after January 1, 2013, it will be mandatory for all children under the age of 12 to wear a helmet during Public Skates. Seconded by John P. All in favour. Motion carried.

ADVERTISING

A power point presentation is being put together for potential advertisers.

New Business:

FACILITY MANAGER'S REPORT

Angela reviewed this with the Board. A copy of this was sent out to the Board members prior to the meeting.

Action Items

Person Responsible

Find out what the provincial law is for smoking.

John M.

SPECIAL NOTES

Norval motioned to adjourn the meeting. Seconded by Scott. All in favour. Motion carried.

The next meeting will be held January 30, 2012 at the East Hants Sportsplex @ 7:00pm.